Privacy Policy– AGEDI

1. How will AGEDI process your personal data?

Contractual, professional or commercial relationship

The personal data that you may provide to AGEDI during your contractual, professional or commercial relationship with AGEDI will be processed by AGEDI for the purpose of maintaining such relationships, as well as for sending communications that may be of interest to you. You may freely object to receiving such communications, without this affecting our contractual, commercial or professional relationships. For the purposes of carrying out this management, your data may be disclosed to banking institutions and the Tax Administration.

The processing of your personal data is necessary for maintaining the contractual, professional or commercial relationship. We also inform you that your data will be retained for as long as these relationships remain in place and for the periods established by tax legislation or for the periods necessary to deal with any potential claims.

 

AGEDI Members

The personal data of AGEDI Members is processed for the purpose of handling and managing membership applications, managing the intellectual property rights of phonogram producers, implementing Electronic Business Solutions for the Management of Repertoire, Rights and Music Production, preparing the sales and streaming lists for recorded music in Spain, and distributing intellectual property rights to AGEDI Members.

If you agree to receive the aforementioned sales and streaming lists, your data will be disclosed to GfK Retail and Technology España, S.A., solely for the purpose of sending such lists.

In the event of a dispute regarding the identification of the rights holder of a recording during the distribution of rights, your email address may be disclosed to the AGEDI Member and/or to the organisation with which AGEDI has entered into a bilateral representation agreement, in order to clarify ownership or reach an agreement between the parties.

For the purpose of managing the distribution of intellectual property rights, where you have entrusted us with the international management of your rights, it is necessary for AGEDI Members’ personal data to be disclosed to other collective management organisations, including organisations located outside the European Union. Therefore, this international transfer of data is necessary for the performance of your contract with AGEDI and is always carried out in your own interest.

With regard to the assignment of ISRC Codes, your data will be disclosed to the Tax Administration, as well as to the International ISRC Agency (the Secretariat of the International Federation of the Phonographic Industry – IFPI –, based in London, United Kingdom).

The legal basis for processing your data is your consent, given when submitting your membership application to AGEDI and, if you are admitted as an AGEDI Member, the performance of the management agreement, as well as your consent when submitting the general members’ form and trademark declaration. The disclosure of your data to another AGEDI Member or to the organisation with which AGEDI has entered into a bilateral representation agreement in the event of a dispute is based on a legal obligation (Article 177 of the Spanish Intellectual Property Law, regarding the distribution, payment and limitation of rights) and on the legitimate interest of both AGEDI and the parties concerned in resolving such dispute.

We will retain your data for 6 months (indefinitely with regard to the ISRC Code, in accordance with International Standard ISO 3901/2001), unless it is necessary to retain them for a longer period in order to deal with potential claims or, if you are admitted as an AGEDI Member, for the legally established periods.

Artist name

The personal data of Artists (solely their artist name) processed by AGEDI for the management of the intellectual property rights of phonogram producers are included in the activities carried out through RITMOGESTION (Electronic Business Solutions for the Management of Repertoire, Rights and Music Production), the preparation of sales and streaming lists for recorded music in Spain, and the Repertoire Database (BDR) for the identification and distribution of intellectual property rights to AGEDI Members.

Where AGEDI Members have entrusted us with the international management of their rights, it is necessary for the stage name, together with other data, such as the song title and the corresponding ISRC Code, to be disclosed to other collective management organisations, including organisations located outside the European Union. Therefore, this international transfer of data is necessary for the performance of the agreement between AGEDI and its Members.

The legal basis for processing your data is the performance of the management agreement between AGEDI and its Members. We will retain your data indefinitely with regard to the ISRC Code (associated with the recording containing the stage name and song title), in accordance with International Standard ISO 3901/2001.

Complaints and grievances form

The personal data collected through the Complaints and Grievances Form will be processed by AGEDI for the purpose of managing your request before the entity’s Complaints and Grievances Committee. Your data will not be disclosed to third parties.

The legal basis for processing your data is compliance with a legal obligation (Article 159(o) of the Intellectual Property Law). We will retain your data until the procedure for handling your request has been completed, unless it is necessary to retain them for a longer period in order to deal with potential claims.

Phonogram users

AGEDI processes the personal data of users of phonograms published for commercial purposes, or reproductions of such phonograms, that are used for public communication (obtained from AGEDI-AIE Joint Collection Office for Artists and Producers UTE), for the purpose of collectively managing the corresponding public communication rights of phonogram producers provided for in Article 116 of the Spanish Intellectual Property Law (TRLPI), in conjunction with Article 109.1 of Law 22/1987, declared to remain in force by the Supreme Court judgment of 1 March 2001, as well as the exclusive right of phonogram producers to authorise the reproduction of phonograms (Article 115 TRLPI) for their subsequent public communication.

The legal basis for processing the data of these users is compliance with a legal obligation (Article 116.3 TRLPI). We will retain your data for the periods established by law and will not disclose them to third parties, except where necessary to comply with our legal obligations with regard to public authorities, judges, courts, etc.

 

2. How can you exercise your data protection rights?

You may exercise your rights of access, rectification, erasure, objection and to decisions based solely on automated processing, data portability and restriction of processing by contacting AGEDI’s Legal Advisory Department at c/ María de Molina 39, 6th Floor, 28006 Madrid, Spain, or by emailing protecciondedatos@agedi.es. Where necessary, you should provide documentation proving your identity.

You have the right to lodge a complaint with the Spanish Data Protection Agency (AEPD) if you consider that your rights have been infringed.

 

3. How does AGEDI protect your personal data?

 Confidentiality and data security guarantee

In response to the trust placed in us and taking into account the importance of the protection and confidentiality required for your personal data, AGEDI informs you that it has adopted the technical and organizational measures necessary to guarantee the confidentiality, availability, integrity and resilience of its processing systems and services. Nevertheless, users should be aware that security measures on the Internet are not infallible.

This privacy policy was last updated in August 2026.

AGEDI reserves the right to modify its data protection policy in the event of changes to applicable legislation, case law or its own business criteria. If any changes are made to this policy, the new version will be published at this same address.